How to Save Outlook Mail as PDF

Saving an email as a PDF is much safer than just keeping it in your online mailbox where it’s hard to find or accidentally delete. With this method, it will also be available for offline viewing if you are unable to connect to the Internet.

Outlook email can be saved as a PDF with a few easy-to-follow steps. This article explains how to do this using a variety of different devices.

Save Outlook Email as PDF on Windows PC

Saving Outlook email as PDF on Windows PC is a safe way to save an email. It will be much easier to locate the entire mailbox than to search it, and it will also be available for offline viewing. To do this, follow the direct steps below:

1. Open Outlook and locate the email you want to save as a PDF.
   
2. From the menu, click on “File”, then on “Print”.
   
3. Next, from the drop-down menu, select “Microsoft Print to PDF”.
   
4. Click “Print”.
   
5. In the “Save print output as” pop-up box, name your file and select the folder in which you want to save the PDF file.
   
6. Click Save.
   

Your email is now saved to your computer as a PDF file, which is secure, secured and available for offline viewing.

Save Outlook Email as PDF on Mac

You can save Outlook email as PDF on Mac in just a few easy steps. Your email will be available for offline viewing, and it will also be safe on your Mac.

1. Open Outlook and locate the email you want to save as a PDF.
   
2. Click “File” in the menu bar.
   
3. Select “Print” from the popup menu.
   
4. Under “Destination” in the drop-down menu, select “Save as PDF”.
   
5. Choose where you want to save the PDF file and click “Save”.
   

You can now view your email as a PDF directly from your Mac.

Save Outlook Email as PDF on iPad

Saving an important email in Outlook on your iPad as a PDF is a safe way to make sure it’s easy to locate and available for offline viewing. This can be done in a few easy to follow steps.

1. Open Outlook on your iPad by clicking its icon on the home screen.
   
2. Select and click the email you want to save as a PDF.
   
3. At the bottom of the screen, tap the arrow icon that points to the left.
   
4. In the pop-up window, click “Print”. This will open the Printer Options screen.
   
5. Next, you need to enlarge the thumbnail. Put two fingers together on the email thumbnail and slowly spread your fingers apart. Your message will now appear as PDF pages.
   
6. In the upper-right corner of the screen, tap the square icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
   
7. Click “Save to Files”. This will open the file browser.
   
8. Click “Documents and Pictures” and select where you want to save the PDF file.
   
9. In the upper-right corner of the screen, click Add.

Your email is now safe and saved on your iPod.

Save Outlook Email as PDF on iPhone

You can save your important Outlook email as PDF using your iPhone in just a few steps. This will allow you to easily view it offline, and it will also be safe. To do this, follow the steps mentioned below:

1. Open Outlook on your iPhone by clicking on its icon on the home screen.
   
2. Locate the email you wish to save as a PDF file and tap on it.
   
3. Click on the three vertical dots in the upper-right corner.
   
4. Click “Print” in the pop-up window. The Print Options screen will open.
   
5. Zoom in on the message thumbnail by placing two fingers together on the screen and slowly separating them. Your message will now appear as PDF pages.
6. Select the square icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
7. Click “Save to Files”. This will open the file browser.
   
8. Now click on “Documents and Pictures” and select where you want to save the PDF file.
   
9. Click “Save” in the upper-right corner of the screen.
   

You can now view your email as a PDF file. It is safe, secured and available for offline viewing.

Save Outlook Email as PDF on Android

Unfortunately, there is no direct way to save Outlook email as PDF on Android without using additional software. There are plenty of additional software available to accomplish this. An alternative is to open Outlook on your desktop or laptop computer and save the email as a PDF using the methods described in this article for either a PC or Mac. Once you save the file as a PDF using these methods, you can easily upload the PDF file to your Android device by emailing the file to your personal email, opening it on your Android device, and then simply saving it to your device.

Save Outlook Emails as a Headerless PDF

There may be times when you want to save your Outlook email as a PDF file but don’t want the address to appear for security or privacy reasons. There is a way that this can be achieved without downloading any additional software. To save an email as a PDF without headers, follow the steps below:

1. Open the email you want to save without a header.
   
2. Click the Reply button at the top of the screen as if you were replying to the sender.
   
3. Delete all header information at the top of the screen.
4. Select Print, then Save to Files.
   
5. Select where you want to save the PDF file and select “Save”.
   

You have now saved an email as a PDF without the address information.

Save Outlook Email as PDF with Images

It is possible to save Outlook email as PDF with images. There are some advanced ways to achieve this with the help of converters or plug-ins, but we will show you the easiest and most direct method.

1. Open the email you want to save as a PDF with images.
   
2. Click “File” and select “Save As”.
   
3. From the “Save as” drop-down box, select “Save as HTML”, and choose a location to save it to your device.
   
4. Next, open the saved HTML file with Microsoft Word.
   
5. With the file now open in Microsoft Word, select File, then Save As.
   
6. Here you will need to select “PDF” and choose a location again to save the file to your device.
   
7. Select “Save”.
   

Your email is now saved as a PDF with images.

Automatically save Outlook email as PDF

Outlook does not currently have a feature to automatically save email messages as a PDF file. For this, you will need to download an additional program that will run this process automatically. There is a lot to choose from, and each has different functions and methods.

An additional program of this type can be set up to automatically save incoming email messages as a PDF file at a specific file location. For more information on how to do this, please refer to the specific instructions for the program of your choice.

Your important email is now safe and secure on your device

You’ve now learned how to save Outlook email as a PDF file on a variety of different devices. Each method achieves the same goal, to be able to store an email on your device and be able to view it while offline.

Did you have to save your Outlook email as a PDF? Did you use the same methods described in this article? Let us know in the comments section below.