clone or create copies of drafts For many, creating a copy or copy of email drafts is a necessary part of their job. Fortunately, this is possible using email templates, a functionality already built into Gmail.
Whether you’re trying to create a generic email for automated responses to inquiries and payments or you’re just looking for a shortcut in email response time, Gmail has what you’re looking for. In this article, we will help you create your own email templates on most major devices.
Email templates are a boon to all small business owners or those who find themselves saying the same things in the same types of emails. I’ve used it since I started my own business and it has saved me hundreds of hours over the years.
Email templates can make you look more professional, too. A faster and simple “Thank you for your email, one of our team will contact you directly within 24 hours” can make the customer feel appreciated. Given how easy it is to do this, I highly recommend using them.
Create Gmail email templates on a PC
Gmail invites canned response templates and you have to enable the feature before you can use it. Once that’s done, you can create as many email templates as you want.
- Open Gmail and sign in.
- Now, select the gear settings menu icon at the top right of the screen.
- Next, tap View all settings.
- Now, click advanced.
- Then, if it is not already there, select Can for Templates and click Saving changes.
- Once Gmail has reloaded, tap Composer.
- Type the text you want for your template and click more (The three vertical dots).
- Then click Templates > Save Draft as Template > Save as New Template.
- Finally, name your template and select Memorizes.
Create email templates in Gmail on Android devices
Similar to PC, you can create a template on your Android device.
- Open the Gmail app and tap Composer button.
- Now, type in your email and click on more button (the three vertical dots).
- Choose Save draft from the dropdown menu.
Create email templates in Gmail on iPhone
You’ll either need to install an app like Email Templates to work with Gmail or use the built-in Notes app to create email templates.
- Open the Gmail app, scroll down and tap Composer Button (paper-and-pencil icon).
- If you have installed email templates, click the ellipsis (three horizontal dots) and select Insert from templates by cloudHQ.
Alternatively, you can create the template using your Notes application.
- From within the created email form, tap the icon in the top-right corner of its screen and select the Gmail app.
- The note should now load into the email body.
Use your email form
Now that you’ve created your email template, it’s time to use it. When you receive your first opportunity to use the form, do the following:
- Open Gmail and click Composer.
- Now, click more.
- then go to Templates > Insert Template And choose your email template.
- Next, edit as needed and click send.
You can also do the same using Reply.
Use your email form for automatic replies
Taking the email form a step further, how about setting up a ready reply as an automatic reply to an incoming email. You will generally have to keep your response ready but it is a great way to acknowledge requests or inquiries and build a good relationship with your customer.
- Click the icon in the search bar at the top of the screen.
- Now, enter your search criteria and select Create a filter.
- Next, click on the checkbox for Submit a formselect the form you want to submit and tap Create a filter repeatedly.
Now whenever the filter criteria are met, Gmail will automatically send your ready response. This is ideal for acknowledgments or updates and can be set to run in multiple ways. It’s impossible for me to list them all here but you will recognize a pattern in your emails that you can use. For example, all emails are sent to[email protected]An email address or any email that contains the word “request.” You found the idea.